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Purchase Orders Overview |
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The Purchase Orders system tracks supplier/vendor orders and receipts. When setting up vendors you specify the currency, thereby setting the currency for their orders and invoices. For more info on multi-currency operation see Multi-currency Overview. Purchase orders may be entered as a "Quote" if you are not yet ready to order or wish to send a formal request for quote to the vendor. Then when ready to order, you can change the order status to "On Order". Or purchase orders may be entered directly as "On Order". Purchase orders have the vendor’s item no. and description, and may be a different unit of measure from your item. The vendor item table stores your item number and description for each vendor item, and the quantity per vendor’s item. example 12 if the vendor sells the item by the case of 12. You can specify alternate vendors and/or sizes for purchasing each of your items, view unit costs converted to your currency and unit of measure, and indicate your preference. Purchase orders may be emailed directly from Pilot, faxed (via your faxing software) or printed for sending to the vendor. Receipts are entered against the previously entered purchase orders. The Quantity Available Report facilitates scheduling of shipments, purchasing and manufacturing by showing current inventory levels, sales orders, purchase orders and manufacturing orders. For info on how purchasing and receipts of inventory relate to inventory and general ledger please see Inventory Overview.
Vendor Items |